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STATE OF OKLAHOMA
The Buyers Alliance successfully transitioned the State of Oklahoma from an analog
environment to a digital connected one that required scanning on the majority of 508
new devices. By conducting extensive on-site evaluations of all their facilities at
multiple locations, we were able to reduce their overall expenses while upgrading
them to state-of-the-art equipment that efficiently addressed the diverse requirements
of the various facilities throughout their different locations.
LAWYERS COMMITTEE FOR HUMAN RIGHTS
This non-profit organization engaged the services of the Buyers Alliance to attain
their goal of a fully integrated digital environment. This project included standalone
copiers, fax machines and printers. The Buyers Alliance team hosted focus groups and conducted a
document workflow analysis to ascertain the exact needs of their employees and worked
closely with IT to ensure a smooth transition to digital. The results were the
successful transition from an analog to digital environment and a reduction in
office imaging equipment expenses of $1,500 per month on a total monthly cost of
about $4,500 while substantially upgrading their equipment.
MARRIOTT
Marriott had very tight budget constraints, incredibly limited space and was
experiencing excessive downtime with their equipment. The Buyers Alliance team
conducted facilities assessments and analyzed Marriott's equipment needs, wrote
the RFP and analyzed all vendor proposals. Our efforts resulted in solving their
document imaging problems while reducing total copying expenditures by 30%. With
one location alone, which had only 20 copiers, a savings of more than $100,000
per year was realized as a result of our efforts.
CROZER-KEYSTONE HEALTH SYSTEM
The Buyers Alliance team surveyed Crozer's existing configuration of imaging
systems throughout the Health System, made recommendations for a new configuration
(which included a complete shift to all digital equipment), created a customized
RFP, analyzed the bids, made recommendations and prepared a custom contract for
the winning bidder. The results were a contract that fully protected their interests
and provided superior equipment with a five-year savings of $1.8 million.
BLUE VALLEY SCHOOL DISTRICT
The Buyers Alliance team worked with this school district and assisted them
in the successful transition from analog imaging equipment to digital standalone
devices. In addition to upgrading Blue Valley to new and more efficient equipment,
we reduced their document imaging costs by $500,000 over the course of their
three-year contract. Currently, as their contract is nearing expiration and their
needs have evolved, we are working with them to replace their equipment with a
combination of digital standalone and digital connected Segment 1 through Segment
5 devices. In addition, Buyers Alliance will also create a separate RFP for the Print Shop. The
solution for this RFP will reengineer the document flow process throughout the
school district and direct more volume to high production units that are more
cost effective for long runs.
VOLVO CARS OF NORTH AMERICA, INC.
Due to the efforts of the Buyers Alliance, Volvo's total annual fax and copying
expenditures were reduced by approximately 30%. Multiple fax suppliers under
various contract requirements and billing systems were streamlined into one
innovative and efficient supplier approach. We advised a specific acquisition
strategy, wrote their fax and copier RFPs and analyzed all supplier proposals.
CALIFORNIA INSTITUTE OF TECHNOLOGY
In addition to reducing the copying expenses of Caltech by 35%, the Buyers Alliance
team was able to replace Caltech's more than 250 analog copiers with more efficient
digital devices. As with our many other clients, we performed a comprehensive
assessment of their facilities and requirements, created a customized RFP package
and negotiated directly with suppliers on behalf of Caltech for the replacement of
all units at very favorable pricing, terms and conditions.
SHAWNEE MISSION SCHOOL DISTRICT
The Buyers Alliance was able to save this school district $900,000 over a four-year
contract while successfully upgrading their technology from analog to digital. Other
customer benefits included a clear definition of service performance and the
flexibility to add, change and/or remove equipment without penalty. In addition,
because of our efforts, internal facilities and purchasing personnel did not have
to spend unnecessary amounts of time on this project.
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