Our Process

A Careful Assessment of Your Needs

We offer a thorough review of your office imaging and/or FM needs that may extend beyond standalone copiers to include networked multifunctional products, facsimile equipment, printers and the latest software solutions. This best practices assessment will lead to a recommendation for technology and service levels that are right for your business goals. This process includes such items as on site technology and headcount analysis, benchmarking of all current expenditures and customized surveying.

Development of a Comprehensive RFP Package

Based upon the findings of our assessment, we work with your organization to create a comprehensive, customized Request for Proposal (RFP) that will specify the technology requirements, desired service levels, pricing options and contractual terms and conditions. All suppliers will clearly understand your buying criteria.

Managing the RFP Process

To improve efficiency of the process, The Buyers Alliance can be the primary contact point for all supplier interfacing throughout the RFP process, including contract negotiation. At all times we act on behalf of, and with the full knowledge and approval of, our client.

Evaluation of Supplier Proposal

We can save you valuable time by utilizing our industry expertise to prepare a concise vendor summary report based upon the proposals received. The report will provide a detailed analysis of the total net proposed costs from each vendor and any deviations from the terms and conditions of the RFP. The report will also include a benchmarking analysis of each response to be certain that all proposed technology, software, head count and service level offerings are going to meet your present and future needs. We will also point out the pro’s vs. con‘s of each response.

Preparing Your Final Agreement

The Buyers Alliance will prepare the contract draft based on negotiations with the selected vendor, ensuring all best practices, pricing, and terms and conditions agreed upon are retained. The final contract is then presented to you for review, approval and signature.

Ongoing Program Support

Throughout the term of the Agreement between the client and the chosen supplier, The Buyers Alliance can provide a full range of ongoing implementation support services to ensure supplier compliance with all aspects of the negotiated agreement.

To find out how The Buyers Alliance can benefit your company, click here to send an email or call 201-488-0404 ext. 81.