BOCA RATON, FL – December 20, 2005 — Océ (Nasdaq: OCENY), a global leader in digital document management and delivery solutions, today announced that with the help of the Océ Special Education Platform (OSEP), the Mansfield Independent School District (MISD) in the Dallas/Ft. Worth area was able to integrate in just one week 200 special needs students displaced by Hurricane Katrina. As a result, the students were able to continue their developmental programs with minimal interruption.

OSEP is a flexible, automated environment that eliminates tedious manual processes associated with administration of Individual Education Plans (IEPs) and other Special Education documents. IEPs must be created, managed, updated and distributed among every classroom teacher, Special Education teacher and stakeholder for every child several times a year. This process creates a document management nightmare and poses a serious administrative burden for school systems, with no guarantee of compliance or confidentiality. OSEP solved these problems for MISD.
Like most public school systems, the MISD Special Education department primarily used paper forms to capture, archive and distribute IEPs. "We were generating a ream of paper per child per year,” said Special Education Director for MISD, Jane Melms. “When you consider that we serve 2,500 special needs children, with more coming in every day, the amount of paperwork is staggering."
“The MISD Special Education team was able to minimize paperwork, reduce the time to get IEPs to stakeholders, and enable a smoother transition for children transferring in and out of the district, including the influx of displaced students,” said Joyce Virnich, Vice President of Marketing for Océ Digital Document Systems.

MISD had just completed phase I of their document management implementation at the end of August, 2005, with back-file conversion of some 650,000 existing documents. MISD documents that required a roomful of file drawers could be stored on a hard drive small enough to fit in the palm of one hand. Day-forward scanning is handled by an Océ VarioPrint 2060 multi-functional system. After Hurricane Katrina devastated the Gulf Coast, the district was able to quickly assimilate IEP documents for 200 more Special Education students displaced by the storm.
The OSEP project had already begun to pay for itself even before the unexpected influx of additional students. MISD saves money by improving staff efficiency and productivity and redeploying two employees to high-value tasks. Before, when a request for documents came in from another school or district, the records manager would have to queue the request, pull the documents, photocopy them and package them for mailing without timely receipt confirmation. Now staff can locate documents and email them immediately, complete with acknowledgment of receipt. "We can now search an entire million-page, indexed repository through a browser rather than physically searching through paper documents. And the images appear much cleaner than our old paper documents," said Melms. "When you're growing at a 10 percent clip and don't have to hire new employees to keep pace, the result is measurable cost savings. With the Océ program, we can now spend more time concentrating on the children."
# # #

About Océ
Océ is a leading provider of digital document management technology and services. The company’s solutions are based on Océ’s advanced software applications that deliver documents and data over internal networks and the Internet to printing devices and archives -- locally and around the world. Supporting the workflow solutions are Océ digital printers and scanners, considered the most reliable and productive in the world. Océ also offers a wide range of display graphics, consulting and outsourcing solutions.
Netherlands-based Océ N.V. (NASDAQ: OCENY), with a workforce of around 24,500 people and pro forma annualized revenues of nearly $3.7 billion, active in approximately eighty countries, maintains research and manufacturing centers in the Netherlands, the United States, Germany, France, Belgium, the Czech Republic, and Romania. Océ’s North American headquarters is located in Chicago with major business units in Trumbull, CT; Chicago; New York City; Boca Raton, FL; Salt Lake City; Coventry, RI; and Vancouver, BC. North American revenues were $1.2 billion for fiscal 2004, and employment is currently 11,000. For more information about Océ, visit www.oceusa.com. Outside the U.S., consult www.oce.com.
About the Océ Special Education Platform
The single server Océ Special Education Platform (OSEP) provides quick access, assembly and dissemination of real time information. It leverages existing documents and files from a district’s information systems and eliminates redundant rekeying. The solution uses Océ VarioPrint digital multi-functional systems for fast, high-quality document scanning, printing, routing and automation. A “file listener” analyzes scanned documents and places them appropriately in individual web-based electronic folders. An automated notification feature ensures parents, teachers, case managers and others get timely, verifiable alerts for upcoming IEP meetings mandated for all Special Education students. In the event of a compliance issue, OSEP helps school districts reduce their risk of liability by proving that proper processes were followed. OSEP also helps Special Education programs increase the level of privacy and secured access for student records.
Océ VarioPrint is a registered trademark of Océ-Technologies B.V. All other product and company names are trademarks or registered trademarks and are the property of their owners and are respectfully acknowledged.