Description:
The Project Assistant has a key role in helping to manage various consulting projects within the office technology and facilities management (FM) industry. The projects will primarily be associated with the management of large Request for Proposal (RFP) processes for our clients. The assistant will be involved with overseeing all aspects of the project to ensure a high level of quality and service. Will help manage the project communications with clients, internal partners, and vendors by establishing and managing project timelines to meet or exceed client expectations. Will also assist with the analysis and gathering of site data, client presentations, preparation of the RFP, analysis of the vendor’s proposals, and the preparation of various consulting reports. Should have the potential to learn more and be groomed for future increased responsibilities.
Primary Responsibilities:
Support and respect the team concept by assisting with workload management, backup and taking shared responsibility for the overall success of the project
Primary responsibility to meet/exceed client expectations by producing quality work in a timely fashion
Collects detailed site data received from the client and utilizes data accurately for all project functions
Serves as one of the point-of-contacts for the client, internal project partners and any vendors involved in the various projects
Helps direct, control and coordinate activities within the project to ensure that the project is completed within the timelines established
Assists with the analysis of site data and vendor responses that will be used in various consulting reports presented to the client
Helps prepare extremely professional looking consulting reports
Reviews and helps to assess vendor proposals
Completes special projects or assignments as needed
Helps perform on-site analysis
Requirements – Formal education or equivalent experience:
Bachelor’s degree or equivalent work experience required
Minimum of 2 years experience in either the office technology or FM services industry
Previous project management experience desired
Demonstrated ability to manage multiple projects
Skills/knowledge/abilities:
Exceptional written and verbal communications/interaction skills
Knowledge of the office technology and FM industries
Can maintain and understand an on-going project dialogue with clients, internal partners and vendors
Excellent analysis and report preparation skills
Must present a professional image and demeanor
Demonstrated above average competency with personal computer and business-related software
