Document management solutions, which full under the larger heading of enterprise content management (ECM), enable users to organize and manage electronic documents created by a wide variety of applications. When used with scanners or MFPs, document management solutions help organizations convert paper documents into electronic files. This not only allows documents to be accessed far more quickly, but also enables users to much more easily collaborate on the information the documents contain.

Document management solutions are designed for companies that need to enable their employees to work collaboratively or handle document-intensive processes that require many people to access and edit documents. These solutions are designed to aggregate and share content created in nearly any software application and they often make files readable by users who do not have the associated software installed on their PCs.